Home › Wedding & Events › Wedding Planner Spreadsheet: Budget, Guests, Seating & Checklist

The Wedding Record wedding planner spreadsheet for Excel and Google Sheets, with 19 tabs and 7 charts. A dashboard preview shows budget, paid and remaining amounts, guests confirmed, checklist progress and charts, with labels for Budget, Guest List, Seating Plan, Checklist and Honeymoon.

Wedding Planner Spreadsheet: Budget, Guests, Seating & Checklist

Planning a wedding means keeping many lists that depend on each other. The Wedding Planner puts them in one connected workbook: budget and payments, guests and RSVPs, meals, seating, tasks, vendors and the honeymoon.

Enter your information once and the Dashboard, the Seating Plan and the Calendar update automatically. The checklist starts with 120 tasks, with due dates counted back from your wedding date.

It is a digital download for Excel and Google Sheets, with 19 connected tabs.

View on Etsy

Digital download. Works in Excel and Google Sheets. Nothing is shipped.

What this spreadsheet tracks

Budget and payments: up to 200 costs and 600 payments, planned or paid
Up to 400 guests with RSVP, meal, table and allergies, and meal counts for the caterer
Up to 40 tables, with table cards that fill automatically with confirmed guests
A checklist of 120 starter tasks plus 60 of your own, and a wedding-day timeline
Vendors, wedding party, venue comparison, decisions and gifts with thank-you notes
A honeymoon budget, day-by-day itinerary and packing list

Who it's for

Couples who want one workbook for the whole wedding
Planners who prefer a spreadsheet to a wedding app
Anyone who wants budget, guests and seating connected

How it works

Enter your names, wedding date, total budget and honeymoon fund on Start Here.
Add your budget items, vendors and guests.
Assign confirmed guests to tables and follow the checklist.
Check the Dashboard and its Needs Attention panel.

See inside

Wedding Record dashboard with 8 summary tiles and 7 charts: budget by category, budget status, RSVP status, payments by month, meal choices, checklist progress by phase and honeymoon fund, plus a Needs Attention panel with overdue tasks and installments.

Two spreadsheet views. The Budget tab lists costs with category, vendor, estimate, contract quote, cost used, paid, remaining and status. The Payments tab lists deposits and installments with due dates, paid dates and who paid.

Guest List tab with names, side, group, age group, RSVP, meal, table and a next-step column, above the Menu & Meals tab with meal counts and a headcount summary for the caterer.

Seating Plan tab showing table cards that fill automatically with confirmed guests, with seat numbers, seats used out of capacity and greyed-out seats beyond capacity.

Checklist tab with starter tasks, phases, weeks before the wedding, status and due dates, above a monthly Calendar showing tasks, payments due and decisions on their dates.

Honeymoon Budget tab with planned and actual costs, booking status, confirmation numbers and deadlines, above a Honeymoon Itinerary with a day-by-day plan by morning, afternoon and evening.

Venue Comparison tab comparing three venues side by side on fees, estimated total cost, cost per guest, whether the venue fits the guest count, ratings and a verdict, with labels for Venues, Decisions, Vendors, Wedding Party and Gifts & Thanks.

List of the 19 tabs included in The Wedding Record and three steps: download, enter your date and budget, then plan. No macros, no subscription, for personal use, digital download.

Frequently asked questions

Does it work in Excel and Google Sheets?

Yes. You get an Excel workbook and a PDF guide with a link to make your own copy in Google Sheets. The two versions are separate files and do not sync.

Is there a smaller version for the budget only?

Yes. The Wedding Budget Tracker covers budget, vendor payments and who is paying.

Does it send invitations?

No. It is a planning and tracking tool and does not send emails or invitations.

Is there an example file?

Yes. A second Excel file is filled with example data, so you can see how everything works before using your own numbers.