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The Seating Record wedding seating chart spreadsheet for Excel and Google Sheets, with room for 600 guests and 60 tables. A dashboard preview shows seated guests, tables, seats left, table fill and RSVP charts, with labels for Guest List, Seating Plan, Seating Rules, Meals by Table and Escort List.

Wedding Seating Chart Template & Guest List Spreadsheet

Seating is one of the trickiest parts of wedding planning. The Seating Record keeps your guest list, tables and table assignments in one workbook.

Add your tables and guests, choose a table from a dropdown and the Seating Plan fills itself in seat order. Sit-together and keep-apart rules are checked against your seating, meal counts are added up for each table, and an alphabetical escort list is ready to print.

It is a digital download for Excel and Google Sheets.

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Digital download. Works in Excel and Google Sheets. Nothing is shipped.

What this spreadsheet tracks

Up to 600 guests with group, age group, RSVP, meal, table and allergy notes
Up to 60 tables with capacity, shape and seats left
A seating plan of table cards that fill in seat order
Up to 100 sit-together and keep-apart rules, checked live
Meal counts for every table and a dietary notes list for the caterer
An escort list in alphabetical order, ready to print

Who it's for

Couples planning a reception
Wedding planners and family members who help
Anyone organizing an event with assigned tables

How it works

Enter your names, event date and meal options on Start Here.
Add your tables and your guests.
Choose a table for each guest.
Check the Seating Plan and the Dashboard, then print the escort list.

See inside

Seating Record dashboard with 8 summary tiles and 5 charts: table fill, RSVP status, meal choices, seating progress by group and table status, plus a Needs Attention panel listing guests needing a table, broken rules and tables over capacity.

Seating Plan tab showing table cards that fill automatically with guests in seat order, with seat numbers, an amber dot for allergies or notes, and greyed-out seats beyond each table's capacity.

Guest List tab with names, group, age group, RSVP, meal, table, notes, a data check and a next-step column, above the Tables tab with capacity, shape, seated count, seats left and status for each table.

Seating Rules tab listing pairs of guests with a sit-together or keep-apart rule, the table of each guest and a live result, with one split pair, one conflict and one guest not seated yet highlighted.

Meals by Table tab with meal counts for every table and totals, next to a dietary notes list showing each guest with an allergy or note, their table and meal.

Escort List tab with guests in alphabetical order, numbered, with their table and meal, ready to print for a welcome sign or escort cards.

List of the 8 tabs included in The Seating Record and three steps: download, add your tables and guests, then seat with confidence. No macros, no subscription, for personal use, digital download.

Frequently asked questions

Does it work in Excel and Google Sheets?

Yes. You get an Excel workbook and a PDF guide with a link to make your own copy in Google Sheets. The two versions are separate files and do not sync.

Is this the same as the Wedding Planner?

No. This file focuses on seating. The Wedding Planner is a larger workbook that also covers budget, tasks, vendors and the honeymoon.

Does it arrange the seating for me?

No. You choose the table for each guest. The sheet then fills the plan, checks your rules and counts meals.

Is there an example file?

Yes. A second Excel file is filled with example data, so you can see how everything works before using your own numbers.